"With Clicktime we instantly know how many hours we have available versus how many we have allocated to any particular client assignment."
—Rob Buhler, Chairman at MMI Public Relations
We make it easy to plan employee hours, increase utilization, understand hiring needs, and maximize profitability — all at the same time.
Our interactive resource planning dashboard understands billing rates, employee vacation time, project budgets, and so much more. It’s a real-time window into your business — and your secret weapon against overservicing, scope creep, and runaway project costs.
"ClickTime allows us to be more agile and responsive to client needs, changes to the budget, or even make decisions on whether we need to hire more full-time or contract employees."
—Eve Luppert, Vice President of HR and Operations at Salt Branding
By reducing over-servicing, more efficiently managing projects, and proactively allocating resources, your business can be more profitable than ever before!
Long-term contracts. One-off projects. Lifetime budgets. Monthly retainers. Any way you bill your hours, we can help you do so as efficiently as possible.
Gain real-time insights into your monthly retainers, so you can stop over-servicing before it begins! Quickly understand which retainers are profitable, which are not, and what you need to do to make sure every project is in the black. Through our interactive resource planning dashboard, you can see the hours and dollars allocated against future time, and monitor projects as the budget is worked.
Understand exactly who is available to work on projects, accounting for employee time off and sick leave leave. Monitor and manage overtime costs, predict project profitability, and easily manage billable versus non-billable hours.
Resource planning allows you to effectively manage your burn rate. As your employees work on a project, the budget is reduced in real time. We make it easy to ensure the right employees — with the right billing rates — are working on the right projects. Whether you need a high-level overview of any engagement, or want to drill down to see what a particular job or project component is costing your organization, the answers you need are immediately available.
There’s only so much time in the day, and each project requires the right level of engagement to deliver on your campaign goals. ClickTime helps you balance everything: employee hours, employee availability, project budgets, employee billing rates, estimates, actuals, employee costs to the business, utilization rates, and more.
Whether you are a PR firm, a marketing agency, a nonprofit, or a consulting group, resource planning will help you achieve your goals faster and more effectively. But it's not just for you. We've created timesheets that reflect goals and remaining hours back to your employees — helping them stay on budget and reducing the amount of time you need to spend policing your team.
"We found the budgeting and estimation we were looking for in ClickTime's Resource Planning tool. Even though we have complex grant allocations and contributions coming from a wide variety of funding sources, ClickTime kept us on budget."
—Jason Van Driesche, Deputy Director at Local Motion
Understand your team like never before
It’s never been this easy to allocate employee time
Get a real-time window into your projects
Maximize profitability and increase utilization
Answer the most important questions about your business
Empower employees to manage their own time
Maximize profitability with the only staffing tool you’ll ever need.
See who is available to to work, plan employee hours against budgets, and ensure no one is working on too many projects.
Manage and reduce non-billable hours, empower employee to hit their billing goals, and stop over-servicing — before it happens.
Quickly see whether or not you have enough employees — and available time — to take on new work. Align headcount with pipeline business and sales goals.
Easily see which projects, activities, clients, and even employees are going over budget.
Reduce administrative costs, increase billable hours, and quickly identify patterns, trends, and outliers that have a negative impact on budgets and projects.
Get a 360-degree view of employee availability, project performance, client budgets, and more — everything you need to better manage your business.
We’re obsessed with making businesses better. If you want to increase productivity, bill more hours, and staff smarter — we can help. It’s what we do!
Resource planning is the act of scheduling employee time and cost against a budget. Digital agencies, marketing firms, IT firms, consultants are all organizations that typically engage in employee resource planning.
Planning employee resources helps organizations increase profitability by reducing over-servicing, better managing project budgets, and gaining real-time visibility into employee capacity.
Resource planning provides a real-time window into employee availability and project budgets. As time is entered, budgets and available hours are automatically reduced. This is made possible by associating dynamic billing rates with specific employees, roles, projects, etc.
Employee capacity is the total available hours for all active employees, minus any time off that has been scheduled
Planned utilization is the number of allocated billable hours divided by the total allocated hours for an employee or group of employees.
Rather than measuring billable hours, nonprofit resource planning keeps track of hours worked on specific programs and activities that directly contribute to the mission (this can include fundraising, events, etc.)